PROJECT ADMIN ASSISTANT
Descrição da oferta de emprego
The primary interface is with Project Managers then Husbandry, Supply Chain Management, Cost Control, and Service providers.
to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.
The Project Administrator supports Project Management with functional responsibility detailed below.
Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.
May make local travel arrangements and reservations, schedule appointments, or administer personnel working schedules.
Engage with International Project Co-Ordinator’s to record and track all Project Management travel and support services such as transport and accommodation.
Make necessary arrangements & manage the allocation of cars / local Transportation of Subsea7 Turkish branch and project personnel in Istanbul.
Ensure that a ‘Forwarding Control Document’ (FCD) is allocated to supplier for services requested.
The FCD to be used as a tool to track all costs related to travel bookings and follow to the invoicing stage with involvement of Cost Control department.
Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.
May be responsible for filing or compiling periodic reports or updating a database.
May generate and maintain confidential files and reports.
Assitance for the country.
Assist Project Management, Facilities & Executive Assistant with administration tasks as per job description throughout the project.
Assist with recording of project related costs for the SCM / Cost Control procedure for local expenditure committed on behalf of the project.
We would encourage you to apply with a CV that highlights your transferable skills and experience.
Demonstrable experience of work in project environment Good IT skills – MS Office Communicates effectively at all levels Good organisational skills, organised, and rigorous Demonstrates positive attitude and flexibility in work approach Works effectively as part of a team Good command of English language, written and spoken OUR OFFER We are an Equal Opportunity Employer.
We are committed in creating a diverse workforce and look to offer an exciting and excellent international career opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities (mentoring and development programmes).
Detalhes da oferta
- Indeterminado
- Em todo Portugal
- Indeterminado - Indeterminado
- 01/04/2024
- 30/06/2024
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