HEAD OF SUBCONTRACTS, SERVICES AND BULK MATERIALS PROCUREMENT

BE AN EUROPEAN CITIZEN OR HAVE A PORTUGUESE CITIZENSHIP CARD IS MANDATORY SPEAKING ENGLISH AND ITALIAN IS MANDATORY Job Description.
The role of the HEAD OF EPC PURCHASING & POST ORDER It is to follow the procurement process for Subcontract, Services, and construction, consumables and bulk material (i.
industrial gas, PPI, aggregates, concrete, reinforced rebar, electrodes) need to the projects in specific area of the world (i.
Regions like.
EMEA, or Americas, or, Italy) through the co-ordination or leading of the procurement structures present in the countries/region, or directly through the head office collaborators/buyers.
For this kind of purchasing he follows the MR from he launch of RfQs, up to signing of contract for subcontracting, or delivery at site for local or bulk material, this last with the collaboration of local logistic dept.
Runs procurement process, from receiving MR or RDA to signing of subcontracts, or delivery at site the local or bulk material.
This last action, with the collaboration of local logistic dept.
For the managing of subcontract and Services he support and collaborate with PM e CM, in order to fix any issues may have arisen with subcontractors in the course of the works.
His aim in to provide whether EPC, Construction, and Maintenance Project with subcontracts, services and construction, consumables and bulk materials, at a competitive prices, at the required quality and in a timely, manner needs of the Project He directly carries out some procurement activities (if necessary depending on workloads of his collaborators/buyers), and at the same time supervises and coordinates the activities of his collaborators.
Buyers and Head of Post Order.
Duties and Responsibilities.
- Procure all subcontracts, services and construction, consumables and bulk materials, needed for all kind of Project, ensuring to complies always with all corporate Policies, Procedures and Regulations in particular concerning Procurement procedure and other procedure concerning HSE (health, safety, environment) security and quality.
- Draw and update on a weekly basis the procurement plan for subcontracts, services and construction, consumables and bulk material, directly or through local or regional procurement service in order to check and update the situation and criticality with the Project Management team.
- Maintains relations with the Project Management Team regarding the receipt of the MRs and then the subsequent offers technical alignment and tabulation if any.
- Assign task listed in the procurement plan(according to the importance of the tasks, and skilling of its local and head resources) at local or regional procurement service or head collaborators.
buyer, or himself.
- Collaborate/support Project Management Team in the subcontractors management - Coordinate with the Local Logistic dept for the follow up of delivery of local purchase order - Regarding the post order the procurement service follow the only the physically progress of the supply, and support, if any, the Project Management Team, and or Quality Control Service for issues concerning the documents to be issuing by vendors regarding test, certifications, and so on in order to be compliant with project specifications/requirement.
Duties and Responsibilities Details.
- Draw or implement, in collaboration with Project Management Team, and Bidding Team, and local procurement team (if present in the area) the project procurement plan for subcontracts, services and construction, consumables and bulk materials, indicating at least nr.
3 (three) vendors for each purchasing category.
- With collaboration of local procurement team (if present in the area) or its head collaborators (buyers) or himself, if necessary, takes care of the following aspects of the procurement process.
o If necessary prequalify the vendor in compliance with corporate procedure with particular regard to aspects related to.
HSE, Social Responsibility and Antibribery.
o Draw and update on weekly basis the project procurement plan for subcontracts, services and construction, consumables and bulk materials o Receive from Project Management Team the MR, (with all technical documentation necessary, i.
..
scope of works, drawing, BoQ, Blanck Price List, HSE e QA rules etc) necessary for forwarding the RfQ or RFP to subcontractors/vendors.
o Assign task/MR listed in the procurement plan(according to the importance of the tasks, and skilling of its local and head resources) at local or regional procurement service or head collaborators.
buyer, or himself.
o Draw the bid package o Launch RfQ, declares the tender open, and announces the closing of the tender.
o Forward directly RFQ to the subcontractors/vendors indicating them the date of offer/tender submission and asking them to reply in a couple of days, if they are interested in submission their offer.
o Participates in weekly meetings with the Project Management Team in other to check the progress of task and identify, in good time, any critical issues o Solicits the subcontractors or vendors to send the offer, or grants extension of time if required o Receive the Offers and draw the first Commercial Bid Evaluation in order to evaluate in agreement with the Project Management, if needed, which offers forward to the Technical Team in order to carry out the Technical Bid Evaluation and technical alignment o Makes the offers available on a common directory to the Technical Team if required the technical alignment and If technical evaluation is not required the offers will not disclosed besides the people of Project Management Team o Supervise the technical bid evaluation, if any o Prepare and submit to the Project Management Team the final commercial bid evaluation and agrees with them, the guidelines for the final phase of negotiation, in compliance with ethic code and antibribery rules o Holds meetings with subcontractors/vendors and negotiate prices and terms and condition like.
performance bond, advance payment, advance payment bond, breakdown of invoicing, payment term, warranties retention money, warranties bond, liquidates damages.
o Holds coordination meetings with the Project Management Team o Submit to the Project Management Team the bid award recommendation and gathers approval of bidder proposed by Procurement Management Team o If any, collects the anomaly report if needed in compliance with the company procedures o Draw and processes the subcontract order or purchase orders form, and the general T&C, based on the corporate templates, adapting it if necessary to the needs of the project o Submits discusses and collects the signature of subcontract or purchase orders by subcontractors or supplier o Holds the KOM with the subcontractor (if any).
o For the local purchase where it is necessary to do the following of PO, him will activate for certain kind of material (i.
aggregates, concrete, industrial gas etc) local Logistic dept, and for other kind of materials (i.
sleeves, steel structures, or similar), him will activate outsourcing expediting team in order to make the hand-over the supply followup o Check, on the bi-weekly basis, or within necessary timeframe the progress of supplies.
o During the course of supplies support Logistc Dept, or outsourcing expediting team for the follow up of supply in order to achieve the delivery on schedule o Manage the subcontractors/vendors portfolio, maintaining relationships with existing subcontractors/suppliers and sourcing new subcontractors/suppliers.
o Support if any the Project Management Team with any issues that may occur during the execution of subcontract, or supply o If any negotiates and defines any amendment to subcontract or purchase order Functionally and hierarchically reports his work to HEAD OF PROCUREMENT All the above activities must be performed in strictly compliance with the company Ethics Codes, Model 231, and Antibribery rules give by ISO Work Experience Requirements.
- HEAD OF SUBCONTRACTS, SERVICES AND BULK MATERIALS PROCUREMENT with a minimum stay of 5/7 years in the role in construction enterprises, better if in Oil&Gas industries, in particular regarding subcontracting, services and construction&consumables and bulk material.
- Consolidate knowledge of both theoretical and practical aspects of procurement process and activities in previously work experience - Procurement or Supply chain Certification (optional) - Knowledge of JDE or SAP ERP is preferable - Perfect Knowledge of Microsoft Office Package, in particular Excel and Word - Good communication (verbal and written) and interpersonal skills, planning and organizing ability, critical thinking and problem-solving skills, adaptability and stress tolerance Soft Skills and Competencies.
- With excellent communication and interpersonal skills.
- Solid cost analysis skill is preferable - Driven and focused, committed on high level of performance timely delivery of procurement activities - Detail oriented and methodical and meticulousness - Collaboration and teamwork - Language required.
English (minimum level B2/C1) is mandatory.
Italian speaking is required Education Requirements.
- Technical or Mechanical High School (diploma) - Bachelor degree 3/5 five years in engineering or business management disciplines - Bachelors in humanistic disciplines like.
political science, diplomatic sciences, philosophy Certifications.
- ADACI Diplomas - ITC Diploma in procurement - Other International certification in procurement skills Work Conditions.
- Head Corporate Office with frequent and repeated missions abroad (especially at the staring of each new project) in order to support the regional/local procurement dept or in any case the single project where the area was lacking a local procurement office Other Specific Requirements.
- Familiarity with Company Tools, Procedures and Process.
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