GERENTE DE ESCRITÓRIO

Job Description.
Office Manager In Porto, Portugal Job Summary.
We are an agency operating in the textile industry and are seeking na Office Manager to join our team.
As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office and providing essential support to our team.
If you thrive in a fast-paced environment and have a keen eye for detail, we want to hear from you! Key Responsibilities.
· Manage and oversee daily office operations, ensuring efficiency and productivity.
· Greet visitors and clients, providing a warm and professional welcome.
· Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
· Utilize your tech-savviness to troubleshoot and provide support for Macs and iOS software.
· Maintain office equipment and coordinate repairs when necessary.
· Assist with the onboarding process for new employees, ensuring a smooth integration into the team.
· Organize meetings and events, handling logistics and arrangements.
· Keep track of office supplies and place orders when needed.
· Handle incoming and outgoing correspondence, including emails and phone calls.
· Assist with basic bookkeeping tasks, such as expense tracking and invoice management.
· Ensure a clean and organized office space, promoting a positive work environment.
· Assist in maintaining employee records, including attendance, leaves, and performance evaluations.
· Assist in coordinating employee benefits and facilitate employee engagement activities.
· Assist in organizing training programs and professional development opportunities.
Preferred Qualifications.
Must-have.
· Ability to work independently, prioritize tasks, and meet deadlines in a dynamic work environment.
· Valid driver’s license and ability to drive a car for occasional errands and office-related tasks.
· Excellent organizational skills and a keen eye for detail.
· Tech-savvy with the ability to troubleshoot common office technology issues.
· Strong interpersonal and communication skills, both written and verbal.
· Ability to adapt to changing priorities and handle multiple tasks simultaneously.
· Demonstrated problem-solving abilities and a proactive approach to challenges.
Nice to have.
· Proven experience working with Macs and proficiency with iOS software.
· Previous experience as an office manager or in a similar administrative role.
Benefits and Working Conditions.
· Health and life insurance coverage.
· Flexible work schedules that promote work-life balance.
· Generous allocation of 26 vacation days per year.
· Collaborative and supportive work environment.
· Opportunity for professional growth and development.
· Modern and well-equipped office space in a convenient location.
Application Process.
· Email your application to António Lencastre ([email protected]) with the subject line.
” Office Manager Application – [Your Name].” · Include the following documents in your application.
o Updated resume/CV o Any additional supporting documents, such as reference letters, cover letter expressing interest in the position or a portfolio (if applicable) · Please ensure that all attachments are in a common file format (such as PDF or Word documents) and that the file sizes are reasonable.
· The application deadline is .
Late applications may not be considered.
If you are a proactive, tech-savvy individual with a knack for organization and a passion for maintaining a smooth-running office, we encourage you to apply.
Join our team and contribute to an exciting and innovative work environment!