FACILITIES MANAGEMENT & ADMINISTRATION COORDINATOR

Overview KEO is a creative enterprise, where innovation is a way of life.
We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments.
For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms.
We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their WA100 Survey.
We invite you to join us.
Why? When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics.
You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups.
In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.
Our newest opportunity is for a talented gestão de instalações e coordenação administrativa  to join our FM+A team based in either Lisbon or Porto, Portugal offices.
This position is responsible for working under general direction, provides facilities management and administrative support to an office to ensure the smooth operation of the office.
Responsibilities We envisage success in this role to include;   Oversees activities related to hard FM services (HVAC/MEP/Fire Safety) escalating issues as appropriate.
Build/maintain good working relationships with external parties.
Responsible for the creation and compilation of financial forms, databases, and reports.
Liaise with finance regarding departmental budgets, LPO’s and invoicing.
Supervision of tasks and output for FM&A staff.
Involved in the procurement process for equipment, goods, and services as per corporate guidelines.
Coordinates travel bookings and logistics in relation to business travel and mobilizations.
Provides facilities infrastructure support for IT department.
Appropriate communication with the wider FM&A team Coordinates Facilities projects within an office as requested.
Organizes staff security and/or access cards.
Acts as a liaison for the following groups.
Contractors/service providers, Vendors/suppliers, Property owners’/Landlord’s reps, Local authorities.
Manages routine and emergency building maintenance and records.
Qualifications To be successful in this dynamic opportunity, we envision that your career journey to date will include minimum 5 years work experience.
Bilingual communication skills in both English and Portuguese are essential.
KEO’s performance is founded upon integrity, results, innovation, safety and our people.
We embrace diversity and recognise its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.