Office and facilities manager

Overall Office management, HR support, Events management, and Internal communications Office management / PA
Responsible for:
● Managing an office of 100+ people (London) + giving support to an office of 50+ when needed (Sheffield)
● Welcoming guests / Answering and directing phone calls
● Ordering branding items / office supplies / stationery
● Liaising with suppliers, cleaning crew and maintenance staff
● Managing meeting rooms calendars
● Booking all company-wide travel and accommodation arrangements
● Minute taking and documents proofreading
● Providing support to Directors by drafting documents, researching, and preparing presentations
● Supporting Managing Director with diary, travel arrangements and any ad hoc tasks
HR
Responsible for:
● Producing Welcome packs
● Running induction sessions
● Assisting with the maintenance of all personnel files
● Assisting with the maintenance of HR systems
● Overseeing and implementing Fire and H&S safety regulations
Internal communications
Responsible for:
● Maintaining and updating internal communications such as: 
o Monthly newsletter (editor / copywriter)
o Intranet – company’s own website used for company updates, staff private communications and social networking
● Copywriting and creation of offline marketing such as: 
o Brochures
o Business cards
o Business letterheads
o Greeting cards
Events
Responsible for:
● Developing, implementing, and managing events such as: o Annual networking-
events
o Annual charity events
o Bi-annual company- wide social events
o Team buildings / staff events

Overall Office and Facilities management, HR support and Events management Office and Facilities management
Responsible for:
● Managing an office of 30+ people + 20 remote workers based all over the country
● Supporting the Chief Executive and Directors with diary, travel arrangements and any ad hoc tasks
● Providing support to Directors by drafting documents, researching, and preparing presentations
● Supporting the Board of Trustees with travel arrangements and any ad hoc tasks
● Management of all maintenance contracts including photocopying, IT, telephones, fire, and security alarms, utilities, and cleaning
● Management of vehicle fleet / keeping records of all lease cars / liaising with agent and lease company
● Ensuring all relevant Insurance policies are in place / updating MID records / checking driver's licenses
● Ordering corporate wear / branding items / office supplies / stationery
● IT admin tickets (i.e. passwords reset, mailing groups management, new users’ creation, revoking access to
emails and server, migrating user accounts, etc.) and liaising with outsourced company for anything else
● Overseeing the headquarters move (2019) into a new office
● Overseeing of the migration to the cloud (OneDrive) of the shared directory / decommission of physical server
● Internal comms on behalf of Directors, Trustees and HR department
HR
Responsible for:
● Supporting the recruitment life cycle
● On-boarding process
● Maintaining all personnel files
● Maintaining all personal development and probation records
● Administration of HR system / leave and absence records
● Ensuring all Policies / Employee Handbook are up to date
● Drafting documents such as offer letters, contracts, probation letters
● Overseeing and implementing Fire and H&S safety regulations
● Overseeing the corporate training plan company-wide
Events
Responsible for:
● Organising venue booking and details for AGM (200+ attendees)
● Organising Members Weekend (200+ attendees)
● Organising staff social events