OFFICE MANAGER (ON-SITE)

About Hole19 & this Role Hole19 empowers golfers of all skill levels to perform their best.
With over 3 million golfers using Hole19 in over 180 countries and thousands of golfers joining every month, Hole19 is one of the most used golf apps in the market.
We’ve been told our Hole19 product is the golfer’s best friend.
We believe it is a consequence of the passion and smart work we put every day into building the best technology in golf.
We’re looking for an Office Manager, keen to join a small but growing team, playing a crucial role in cultivating a positive work environment and supporting our Finance & People teams.
What will make you successful at Hole19 Foster a positive and welcoming atmosphere for both employees and external visitors while offering polite and professional assistance Craft company-wide internal communications Oversee smooth office operations, ensuring an optimal work environment Handle inventory, stationery, procurement and correspondence Coordinate with the IT department on all office equipment Manage facilities and the office supplies, including budgeting Ensure compliance with office health and safety policies Provide administrative support to colleagues as needed Assist with administrative activities for the People and Finance teams Support employee onboarding and offboarding processes Handle accounts payable and monthly accounting documentation Organize company events and meetings Ensure travel policy, booking transport and accommodation What do you bring to the “course” 3+ years experience in administrative roles, preferably managing an office in a fast-paced environment Proficient in both oral and written English Knowledge of office administration, systems and procedures Experience supporting People and Finance teams is a plus People person with good communication and negotiation skills Organized, collaborative and fast learner with a proactive and hands-on attitude Analytical and detail-oriented mindset Proficiency in MS Office and Google Workspace tools Drivers license Ability to multitask effectively Passion for making a meaningful impact and working in a start-up environment Team spirit with a problem-solving attitude Creative thinking with the ability to suggest improvements What do we offer A golf-inspired office in the heart of Lisbon (Marquês de Pombal) A great working environment within a small but growing team of nearly 40, that cares about your health and growth The opportunity to have a real impact in shaping the path of a company with proven traction as it evolves to its next stage of maturity An annual gross salary between €16K and €21K (+ meal allowance), depending on your experience A year-end bonus that can be up to 20% of the annual gross salary Gym membership and health insurance Opportunity to play golf on the job (because who wouldn’t want that?) What to expect from the hiring process Application review Interview with the Head of People (Catarina) Behavioural assessment Interview with the Head of Finance (Francisco) and our Founder (Anthony) Offer (or feedback) If that sounds good, we’d love to speak with you! We like to keep straight to the point so expect the hiring process to be quick and with no bullshit, in sync with our values.
We don’t like to waste anybody’s time.
We promise to give you our full attention in return for the time you give us.
We look forward to hearing from you!